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Satisfactory Academic Progress (SAP)

Federal and state regulations require students receiving federal financial aid and Cal Grants to maintain Satisfactory Academic Progress (SAP).  There is a separate SAP policy for the California College Promise Grant (CCPG). 

We encourage all students to read and be familiar with the complete Financial Aid Satisfactory Academic Progress (SAP) Policy. These standards are stricter than those required to enroll at SBCC.  In general, you must:

  • Complete your program within 150% of the maximum time frame
    • AS, AA or transfer programs within 90 units
    • Certificate programs within 30 units
  • Maintain a cumulative 2.0 GPA
  • Successfully complete 67% of all attempted units

After grades are posted at the end of each semester, students are notified of their financial aid SAP status via an email to their Pipeline account. Students not meeting these standards are not eligible for federal financial aid, Cal Grants, and alternative loans.

A student may request to have their eligibility reinstated if there were circumstances beyond the student's control that prevented them from making academic progress.  A student needing to appeal should follow the process below.

Financial Aid Appeal Process - Step by Step

  •  Identify your Academic Progress Status by logging in your Pipeline Account . This is necessary to complete the Financial Aid Academic Progress Appeal form. You can access directions here.

    1. Log into your Pipeline account
    2. Click on Student
    3. Click on "Financial Aid" link
    4. Click on "Special Messages"
    5. Select the "Aid Year" and click "Submit"
    6. Click on the "Special Messages" tab
  • Complete the Financial Aid Academic Progress Appeal form by the deadline noted below.  You can only appeal for the current semester.  It is not possible to be granted an appeal for a previous semester. 

    Fall 2020 Deadline: October 16th at 1 p.m 

  • Due to SBCC services being in a virtual environment,  we have made it possible for you to submit your SAP Appeal electronically. Please follow the directions below.   Do not email your appeal packet.


    • Once you have completed and signed the application, met with an academic counselor to update your Student Educational Plan (SEP), and written a signed personal statement and saved them in an electronic file (pdf preferred), click here.  This will take you to a Pipeline login with the SBCC logo. You will need to enter your SBCC Pipeline email, first name and last name.  Ignore the company box
    • Once you click continue, the next page will ask you to either drag a document into the space provided, or you can choose to look for the document by clicking the 'Browse files' link. You will then just need to select the document that you want to submit.  If you have several documents, you will need to repeat this process for each document.
    • Once documents are selected, you need to click the 'Upload' button on the bottom left of the page. After you click the button, you will receive an email letting you know they have uploaded a file to ShareFile.
    Be sure to complete your documents carefully.  Incomplete documents will have to be returned to you. A signature is required, you must print the document, hand sign it, and reload it to the shared file.  PDF is preferred.

    You also have the option to send a complete appeal:

    • By Mail: Financial Aid Department, 721 Cliff Drive, Santa Barbara, CA 93109
    • By Fax: 805-564-1893


    SAP Appeal Committee Review:

    • The Financial Aid Office will review your appeal and if approved, you will be notified via your Pipeline email account. 
    • If denied, an automatic second review of your appeal will be made by the Financial Aid SAP Appeals Committee for a final decision.  You will be notified via your Pipeline email account if your appeal is approved or denied.


    Due to the volume of appeals we receive we are not able to give detailed reasons why your appeal was denied. The decision of the Appeals Committee is final and cannot be appealed further at the college. You can send an email from your Pipeline email to Maureen McRae Goldberg, Director of Financial Aid asking for clarification. Include your SBCC K# in the subject line of your email.


Satisfactory Academic Progress Reference: 34 Code of Federal Regulations Section 668.34