Budget Resource Allocation Committee

Download the SBCC Budget Resource Allocation Committee (BRAC) Guidelines


Questions regarding BRAC, please contact: 
Lyndsay Maas 
Vice President, Business Services 
lmmaas@sbcc.edu

ABOUT


The purpose of the Budget Resource Allocation Committee (BRAC) is to ensure that the District’s strategic planning is tied to resource allocation in a demonstrable, collaborative, transparent, and sustainable decision-making process. This Budget Resource Allocation Committee was created at SBCC to provide a shared governance process for reviewing all District budgets in detail and make budget recommendations to the College Planning Council.

As part of the integrated planning process for Santa Barbara City College, the Budget Resource Allocation Committee will ensure that an open, equitable and orderly budget process is instituted and followed in establishing the operational budget of Santa Barbara City College.

Budget Resource Allocation Committee (BRAC) will review all department budgets and identify budgets that BRAC committee members have questions about. In addition, departments may request an opportunity to present their budget. The dean, chair or manager of the identified department will present their budget to BRAC.

BRAC reviews and analyzes all documents, then prepares budget recommendations for submission to the College Planning Council (CPC). CPC will review and discuss BRAC's recommendation before taking action. CPC's budget recommendation will be forwarded to the  Superintendent/President for consideration. The ultimate decision of approval or approval with amendments/revisions is the Superintendent/President. If the final decision differs from BRAC's recommendation, the Superintendent/President will inform BRAC and the modification will be integrated into the district budget.

The Controller then compiles all documentation for a final approved budget book for record keeping. The Controller also completes allocation letters to all budget managers outlining the budget from their request to final approval. This tracking methodology allows managers to see where their specific line items were changed throughout the process. These allocation letters are received by the administrators on campus in a detailed format, allowing them to disseminate this information to the individual departments within their divisions for full disclosure and transparency.

MEMBERS


The voting members of the Budget Resource Allocation Committee will consist of the following positions:

    • Two Administrators/Managers - Appointed by Advancing Leadership Committee
    • Two Faculty - Appointed by Academic Senate
    • Two  Classified - Appointed by Classified Consultation Group
    • Two Students - Appointed by Associated Student Government
    • Vice President, Business Services
    • Controller, Fiscal Services
    • Accounting Staff - resource to BRAC - non voting 

MEETING TIMES AND LOCATION:

2020 Meeting location: A 218C

MINUTES: Please email afthierjung@sbcc.edu for minutes. They will soon be available online.

2020 BRAC REGULAR MEETINGS DATES AND LOCATIONS

Second and Fourth Fridays of Each Month during the School year

*One Friday of each month during summer and holidays
**Schedule change due to COVID-19 meetings are on ZOOM

DATE

LOCATION

TIME

TYPE OF MEETING

January 10

A218C

9-11m

REGULAR MEETING 

February 7

*A121

9-11am

REGULAR MEETING 

**April 8

ZOOM

8-9am

REGULAR MEETING 

April 10, 2020

ZOOM

10am-12:15pm

BUDGET OWNER 

April 17, 2020

ZOOM

10am-12:15pm

BUDGET OWNER

April 24, 2020

ZOOM

10am-12:15pm

BUDGET OWNER

May 1, 2020

ZOOM

10am-12:15pm

BUDGET OWNER

May 8

ZOOM

9-11am

REGULAR MEETING 

*June 12

TBD

9-11am

REGULAR MEETING 

*July 10

TBD

9-11am

REGULAR MEETING 

*August 14

TBD

9-11am

REGULAR MEETING 

September 11

TBD

9-11am

REGULAR MEETING 

September 25

TBD

9-11am

REGULAR MEETING 

October 9

TBD

9-11am

REGULAR MEETING 

October 23

TBD

9-11am

REGULAR MEETING 

*November 13

TBD

9-11am

REGULAR MEETING 

*December 11

TBD

9-11am

REGULAR MEETING 

During the course of the Spring Semester, Fiscal Services distributes instructions and a budget template electronically, to all of the managers, deans, vice presidents, president, and other budget managers. Once all source documentation is submitted based on the budget development timeline, BRAC schedules additional meetings that are the departmental review sessions with the appropriate budget owner.